Challenges in Data Management Mitigated by Xplore

The Challenges

The data management issues that firms, across industries, face because of the abundance of data they generate and consume and its dispersion across a plethora of internal and external systems that are complexly intertwined cannot be understated.

Time Lost Looking for Data

When data is not properly catalogued and is often spread out across the different departments of the firm, employees waste a lot of their time looking for the data they need. Instead, they could be using this time to analyse the data, draw insights from it and drive their business forward.

Duplicated Data

Without a data inventory, it is also difficult for data consumers to find and leverage existing data sets. As a result, they end up duplicating data by recreating it or purchasing it from vendors multiple times.

Siloed Data Impedes Collaboration

Data is typically held in silos and not easily or entirely available to other departments or teams. This makes data sharing and collaboration difficult across the firm.

Limited Visibility of the Data Landscape

Such a data culture also limits the visibility of the data landscape, and, as a result, data managers have a poor overview of what data exists and where it is.

Poor Data Quality

Siloed data, together with the data duplication that usually results from it, give rise to inconsistencies in the data which compromise its quality, integrity and reliability.

Non-compliant Data Access

Non-compliant data access is yet another problem. Even with the best intentions to do the right thing, firms face challenges when trying to comply with, and report on, all the regulations around data access and usage entitlements.

Xplore: Data Discovery, Data Classification and Data Management

Xplore is Xpansion’s Data Discovery, Data Classification and Metadata Management solution, which tries to mitigate these challenges.

Data Discovery

First and foremost, Xplore is a data discovery platform that allows firms to connect to their various data sources and launch crawlers, which discover the datasets on the sources and pull their metadata into Xplore.

Data Classification

Moreover, Xplore allows the firm to build a data classification that is customised to the specific business context and needs. This classification can then be used to place the datasets represented by their metadata into a meaningful organisation which facilitates navigating through, and searching for, the data.

Metadata Management

Equally important, Xplore is a metadata management system that is used to manage the technical metadata obtained by the crawlers as well as add a layer of user or business metadata such as descriptions, reviews, additional notes, and custom metadata fields depending on the use case.

Access Rights Management

Finally, Xplore can be used to control the permissions that users have over the different datasets and allows the firm to enforce the regulations around access and entitlements. It also allows and tracking, and reporting on, data usage.

This range of functionality allows data managers and data stewards to get a better overview of their data and to put it at the disposal of all the data consumers across the firm. The datasets are discovered, classified and described through their metadata in Xplore. Data consumers can then consult this catalogue or inventory of datasets, to search for the data they need as well as to browse the data assets available in their firm. By looking at the metadata, users can evaluate the usefulness and relevance of datasets before accessing the data itself and thus find what they need more quickly and more efficiently.

To find out more about Xplore or request a product demo, please contact us. We would love to connect with you!