2022: A year in review

Get a quick overview of reference data statistics and usage metrics for 2022 with our informative infographic.

#2022 #infographic”

 

xmon infographic 2022

Importance of Data Discovery and Metadata management

Xplore: Whitepaper: The Importance of Data Discovery and Metadata Management

In this paper, we look at some of the problems that firms face with finding, classifying and exploiting their datasets. We then look at data discovery as a solution and we present Xplore, our platform for data discovery and metadata management.

Topics covered:
  • Data management challenges
  • How do firms address these challenges?
  • How to increase the value of a data discovery platform?
  • Xplore: A practical, simple and powerful data discovery platform

 

Click here to download the paper.

Xmon Insights: Expert service at hand for your reference data usage monitoring requirements

What is Xmon Insights?

Xmon Insights helps our clients make the most of the analytics and cost optimization opportunities available in Xmon by providing access to expert analysts in reference data usage monitoring and cost optimisation. 

Who provides Xmon Insights? 

Xmon Insights is delivered by a team of expert business analysts in reference data usage, optimization models and regulatory requirements, who have a deep understanding of the financial services industry for both the sell- and buy-side. 

The Xmon Insights team have decades of experience in reference data pricing models and business analysis, gained from many years working with various asset managers, hedge funds, investment banks, data vendors and data exchanges. 

What benefits can you expect from the service?

You will get experienced analysts acting as an extension to your market data and reference data teams providing intra- and end-of-month services, such as ad-hoc analysis, commercial model discussions, reference data cost optimisation and monthly insights and recommendations. 

With everything from onboarding new consumers and invoice reconciliation to cost profile analysis and tailored spend optimization recommendations, the Xmon Insights team will regularly keep in touch with your team and offer a service customised to your business and data needs. With Xmon’s Insights, our team will save you precious time and offer tailored and straightforward reference data cost optimisations.

Here’s what some of our clients say about Xmon Insights:

“I think the best part of the product is working with the people on the customer success team. You are great!”

 

“[We like] Everything, especially customer service and detailed and timely answers to inquiries”.

If you’re looking to improve reference data usage transparency and achieve cost savings in reference data consumption, our team of industry leading experts is here to help. Get in touch today!

Xplore: Find out about our data discovery and data inventory platform

 

We are excited to introduce you to Xplore, our Data Discovery and Metadata Management tool.

In today’s world, firms across industries generate and consume vast amounts of data that come from and go to several internal and external data sources.

Firms struggle to:

  • Discover and leverage existing data assets, so they duplicate data or pay for it multiple times.
  • Enforce usage entitlement and compliance, so they face eye-watering fines for failing to use data in a compliant way.
  • Ensure data quality and trustworthiness, so they waste valuable time and money because of poor data quality.

 

Xplore as a Data Discovery and Metadata Management Platform

 

Xplore can be used to tackle all these problems:

  • Xplore facilitates exploring data sources and discovering existing and sometimes hidden datasets.
  • Xplore enables organising datasets into an inventory that is easy to search and navigate.
  • Xplore allows managing technical and business metadata.
  • Xplore helps in managing permissions to control which users can access which datasets.

In this article, the first of a series of articles about Xplore, we will shed light on Data Discovery.

 

What is data discovery?

 

Data discovery is the process of exploring the various data sources across the different departments or silos of a firm and uncovering the different data assets on them. This is a vital step for mapping what data assets are available and making them available for as many data users as possible.

 

How does Xplore discover data?

 

Xplore facilitates data discovery by allowing you to register DataStores and potentially crawl them to discover their DataSets. A DataStore is any source of data or repository where data can be stored, such as a database, a cloud storage location, an internal drive, a data vendor account etc. Once you register a DataStore, you can launch a crawler on it which will discover the different DataSets that exist there. A DataSet is any data asset that your company owns, whether internally generated or externally sourced from providers or vendors in any of the multitude of structured and unstructured data formats. This data discovery brings to the table some very valuable data assets that would otherwise remain hidden and untapped.

Registering an Amazon S3 location as a DataStore in Xplore

 

List of DataSets discovered on the Crawled DataStore

 

You have full control over which DataStores (or parts thereof) to register for discovery and crawling. There is also the option to tag DataStores if crawling is not required. For instance, a DataStore can be tagged to indicate that it has employee-sensitive information or ESG and Sustainability research data. Needless to say, security and encryption protocols are in place to safeguard your sensitive data when you register and crawl DataStores.

Stay tuned to find out more about other functionalities and features of Xplore in subsequent articles. Our next article will cover data classification and data inventory. In the meantime, if you would like to enquire about Xplore or request a product demo, please contact us. We would love to hear from you!

Xmon: bulk data files cost simulation now available!

 

Xmon is now able to define vendor bulk data files and run cost simulation based on all requests monitored in Xmon for a given month. If you’ve wondered whether bulk data purchase is more cost effective compared to data purchased using ad-hoc models, then look no further, Xmon has the answer!

Most market data vendors offer a purchase of bulk data on an annual basis, with this data being received automatically, containing a predefined set of fields and securities. Understanding whether or not to use bulk files instead of ad-hoc models is a complex process, which involves sifting through large amounts of data and running sophisticated cost modelling scenarios. With Xmon this process is made simple, repeatable and time-efficient. Xmon is now able to tell you whether adding that bulk file into the plan of your data consumption is more efficient than requesting the same fields ad-hoc. If you do have a bulk file subscription, Xmon will indicate whether it makes sense to keep it.

Setting up this two-step simulation in Xmon is very simple.

First, create a definition of the bulk file, which includes the annual cost and data available in that file:

Xmon rules engine

Second, run the analysis for a selected month. Xmon algorithms will then provide the results in an easy-to-read summary table:

Xmon simulation for reference data bulk files

If you wish to find out whether you’re making the most of your reference data commercial models or to learn more about Xmon, reach out, we would love to help!

Xmon: Multi condition rules engine now available

Xmon tracks reference data requests and can validate them against a defined set of cost and/or volume-based rules. Xmon’s powerful rule engine applies controls at the user level, organisation level and levels in-between and allows proactive data access management to be implemented. Using Xmon’s Active control mode, data analytics are computed in real-time and evaluated against access and quota rules to determine whether or not a request should authorised.

We are happy to announce that the Xmon Rules Engine is now enhanced with a new redesigned User Interface, supporting multi-condition rules and unlocking even greater potential for cost control and data access permissioning.

There is a range of conditions you can set within a rule. Below is a non-exhaustive list and description of the most important conditions.

  • Cost: helping you set a cost limit per request, avoiding large cost spikes.
  • Volume: number of securities contained within a request.
  • Request Type: filter by requests sent in Ad-hoc pricing with quick data return, as opposed to Scheduled pricing.
  • Data System: this condition enables you to monitor requests per system and environment.
  • Specific days and times: Select the time and date range to monitor specific requests.

 

Let’s have a look at a practical example on how you can control cost using the new enhanced rule feature.

Clients using Bloomberg Scheduled requests as their main source of data download will be able to define a limit on count of securities, whenever they want to request new securities quickly and on the fly. Setting up a new multi-condition rule alerting you of a request made in this Pay As You Go mode with a large volume of securities, for when you need a new security request to return data within 15 minutes, will help you stay on top of the cost, while keeping large daily requests in Scheduled mode flowing uninterrupted. This feature is thus a form of a proactive control to avoid being charged twice for the same market data when requested in both pricing models.

Here’s an example rule definition that sets a hard limit for any request whose number of securities exceeds 50 in pay-as-you-go model.

We sent two requests with the above set up.

The first request (in green below) shows that the count of securities is below 50 and has been received without the rule being triggered.

The second request (in red) has been blocked as the count of securities surpasses 50 securities (it contains 100). Consequently, the Xmon will block the request and alert you of the breach via e-mail.

 

In case you do not wish to block requests, you have the ability to create soft limits and granular workflows for approval of the requests.

If you’re looking to optimise your market data spend even further, get in touch!

Xprocess: Root Cause Resolution and historical views for permanent solutions

Welcome to the fourth part of Xprocess article series where we focus our attention on how you can leverage root cause resolution to implement permanent solutions to your business processes, along with how Xprocess helps you view historical data to identify trends and patterns.

As you know by now, Xprocess is our fully managed, adaptive business process monitoring platform.

To refresh your knowledge on how to create your own metrics and define key performance indicators to help you quantify the level of attainment of your business objectives and targets, click here.

To read more on how rules and alerts allow you to monitor your applications and business processes, while quickly identifying the root cause when any anomalies occur, click here.

Finally, click here for a refresher on how to create custom dashboard and view reporting.

Root Cause Analysis and Resolution Implementation

When failures in your process occur, they need to be investigated and permanent solutions implemented to avoid future similar failures. Xprocess will alert you of failures with the spanner sign in the top right corner within the process task itself:

By clicking on it you will be able to create a Resolution Report, with a description of the failure and correct resolution for it.

In case of a similar failure occurring, you can click on the Spanner icon in the main menu itself and filter on the rule that failed. This will provide you with a history of resolutions and explanation of how similar failures were corrected in the past, helping you resolve current failures quicker.

Once you’ve resolved the failure with a manual entry, the task in the Process Tasks bar will display in blue, meaning resolved.

Historical patterns analysis to identify regular points of failure

In a specific client use case, trades were coming into their portfolio management system and failing each Monday as the only day of the week.

We helped them identify what specifically was failing on the weekend and consequently, causing the service to fail each Monday morning, having to restart it. With Xprocess’ reporting functionality, we analysed the patterns of failures and helped implement a permanent solution.

Xprocess also offers the option of being notified via e-mail of any potential failures, allowing for an even quicker root cause resolution. If you’d like to solve failures in a proactive and timely fashion across your enterprise, please contact us to find out more about Xprocess. We would love to hear from you!

 

Xmon Insights – Expert service at hand for your reference data usage monitoring requirements

Xmon is the market leading go-to solution for monitoring reference data usage in real-time, optimising your spend and ensuring usage compliance. Xmon Insights, Xmon’s managed service, and the topic of this article, helps you make the most of the analytics and optimization opportunities available to you by Xmon. It gives your team access to experts in reference data pricing models and usage agreements allowing your business to make the most of our solutions and to swiftly respond to cost optimisation, analytics and usage compliance requirements efficiently and precisely.

Xmon Insights provides intra- and end-of-month benefits delivered by a team of experts, working as an extension of your market data team, to provide intra-month, ad-hoc and end of billing cycle benefits.

During the month

  • Need help with an ad-hoc data usage query or compliance report?

Our team is at hand to quickly perform data extracts and ad-hoc reports to answer your pressing requirements around usage, costs, allocations and more. We can help generate custom reports and dashboards to provide answers on your data usage, data spend or any other ad-hoc requirement for data usage analytics.

  • Do you need to estimate the cost of a data request or understand the impact of a new commercial model on budgeting?

Our team can help set up cost simulation reports, under different scenarios of your specification, for example a new pricing structure or current usage model. We will also explain how this price is calculated and any additional details your team needs to be aware of, in order to give you a complete picture allowing you to make informed decisions based on facts and backed by data.

  • Does your team need help allocating spend for internal consumers?

Xmon helps you allocate cost per internal system on an ongoing basis, even if requests originate from a single mastering application, for example an EDM system. We do this through advanced tagging functionality, giving you granularity of your consumption. Our team is at hand to help create operational workflows and tagging rules to allow a fair and granular allocation.

  • Do you need to on-board new consumers to Xmon and ensure they are correctly provisioned, monitored and controlled?

Our team will provision consumers, test connectivity and apply data entitlement and usage rule sets to your consumers depending on their requirements for data, saving you time and giving you the assurance that consumers will get the data they require, in an environment that is controlled and monitored. This important step ensures that costs remain under control, proactively avoids rogue requests and blocks cost spikes.

At the end of the month and billing cycle

  • Vendor invoice reconciliation

Our team will reconcile uploaded invoices with Xmon computed data and identify discrepancies. Any difference will be highlighted for review, ensuring vendor agreement compliance to commercial models and costs sign off, saving your team time and effort in this complicated and time consuming process.

  • Cost profile analysis and spend optimisation recommendations

At the end of the billing cycle, our expert BA team will analyse the spend evolution for a specific month at a high level and as well as in micro-detail, compare it to previous months and identify usage trends and cost optimisation opportunities. This will help your business understand the main cost drivers and optimisation opportunities available. Our team will drill down at request level and provide tailored recommendations and field-level analysis for usage, compliance and spend reduction, maximising your data agreements whilst minimising your spend.

  • Regular follow-up on recommendations

All recommendations made are tracked through the Xmon Data Ops functionality, along with timelines and quantified impact. Our team will discuss these recommendations on a monthly basis with your team to prioritise their implementation and roll out.

All Xmon Insights customers get a dedicated senior analyst assigned to the account. The analyst will get to know your business and data usage requirements and patterns providing deeper insights and tailored recommendations that fit your needs and are inline with your operating model.

Finally

If you’re looking to optimise your reference data spend and ensure compliance within your enterprise, paired with industry expert business analysis and dedicated support, we are here for you!

Click here to contact us and find out more.

Xprocess: Create custom dashboards and make use of comprehensive reporting views

 

Welcome to the third part of Xprocess article series where we focus our attention on creating custom dashboards and view reporting. As you know by now, Xprocess is our fully managed, adaptive business process monitoring platform. To refresh your knowledge on how to create your own metrics and define key performance indicators to help you quantify the level of attainment of your business objectives and targets, click here. To read more on how rules and alerts allow you to monitor your applications and business processes, while quickly identifying the root cause when any anomalies occur, click here.

The landing page of Xprocess will take you straight to your dashboards you created previously. Every dashboard will provide a top-down overview of Processes, Tasks, Alerts and Metrics from left to right.

The above example of valuation process shows it’s split into seven tasks that you can define yourself. Alert history will give you a better view of when the tasks display red or green (eg, when Asset value exceeds 5%). Alerts are generated each hour and by clicking on it you will see the Metrics related to it. In this specific Valuation example, you can see the exact asset values and the difference that triggered this alert.

The Timelines section provides an extra dimension to all of the previous information, allowing you to zoom into time zones related to Alerts, as well as history of those checks.

Reporting functionality will be available to you in the third tab on the left in the main menu. You can select the suitable timeframe. First graph will show you a graphical representation of the Metrics table on the right.

 

In a similar way, Actions table represents alerts in a graphical manner, allowing for greater transparency on the specific days and times when alerts were triggered.

All the above reports are available when the dashboard is up to date and you have the option to be notified via e-mail as well for a quicker root cause resolution. On that note, stay tuned to read our subsequent article on how you can leverage root cause resolution to implement permanent solutions to your business processes. In the meantime, if you’d like to enquire about Xprocess please contact us. We’d love to hear from you!

Xprocess: Proactive alerts for real-time issue tracking

 

Welcome to the second part of Xprocess article series where we will focus our attention on setting proactive alerts. As you know by now, Xprocess is our fully managed, adaptive business process monitoring platform. To refresh your knowledge on how to create your own metrics and define key performance indicators to help you quantify the level of attainment of your business objectives and targets, read our previous article in the series.

With 24/7 monitoring of your applications and business processes, Xprocess will automatically alert you and provide quick identification of root cause when any anomalies occur, allowing you to minimize downtime and focus on delivering business value. Setting up alerts will help you monitor data quality and the data acquisition process, bringing proactive monitoring and quick resolution.

As discussed in the first article on metrics, Xprocess helps you define attributes for your systems using custom metrics, and a healthy baseline for those attributes using rules. Metrics are sent through secure protocols to Xprocess using the open source agent or via integrated proprietary applications. Once you set up the rules engine, these will trigger alerts whenever measures and tasks are failing to function as expected.

As a simple example of alert configuration for a fixed element, you can configure one for when a threshold of a certain metric is based on a static value. If that threshold is breached, for example if metrics are not sent or numbers are lower than the threshold set, an alert will be triggered.

For more complex requests, where one metric is dependent on the previous one and hence contextual, alerts can be defined in a relative, rather than absolute way.

Rules and alerts can also be configured to notify the business when an error occurs, for example when a metric with data is received without error but the data quality is incomplete, helping you monitor the quality of your data.

 

Within Xprocess you can use default alerts or create your own, which can be configured as Dashboard colour, desktop pop-up or in the form of e-mail reports. E-mail alerts can also be customized to be sent to specific teams within the business and categorised by priority and colour codes.

Stay tuned to read our next article where we show you how to create custom dashboards and comprehensive reporting views. In the meantime, if you’d like to enquire about Xprocess please contact us. We’d love to hear from you!